BUTC Hosting Info
Bidding Timeline
Clubs that might be interested in hosting BUTC can contact UKSAA to discuss any aspect of the tournament at any time of the year and without committing themselves. Clubs that know they wish to bid are strongly encouraged to notify UKSAA in advance.
Joint bids for the tournament are welcome.
A deadline for bids to host BUTC will be announced, usually in the autumn. This will usually be accompanied by a preferred date for the competition itself, once the dates for BUCS Indoors are confirmed.
- Bid document(s) must be emailed to UKSAA by the stated date/time. Late bids are unlikely to be accepted
- All bids will be acknowledged
- All bidders will be notified of the hosting decision, and the successful hosts will be announced ASAP after this deadline
Basic Information
You must have access to a hall that can fit 16 (or 12) bosses, with some room at the back and/or a viewing gallery.
Each individual BUTC is self funding. A properly budgeted BUTC should aim to turn a small profit, but the host club(s) take on financial responsibility each year.
Bidding Details
Bid documents should not be lengthy or complex, but must include:
- Relevant backing from your Club Committee, Sports/Athletic Union, University etc.
- Confirmation that the venue is available on the provisional date and ideally a few hours the night before
- If possible, a provisional booking is best
- Also, find out the booking cancellation/refund policy
- Venue specs, including dimensions (hall needs to fit 12/16 bosses, ideally with 2.4m lanes), plans/sketches for netting, power supply and PA system
- Budget, including principle costs (e.g. venue hire, including an hour or two the night before, discs, medals, t-shirts) and income (e.g. entry fees x96, t-shirts, raffle)
- Sample budget [MS Excel]
Outline plans for the following could also be considered:
- A chief organiser and a field party of at least 20 non-shooting helpers, available all day
- Remember your club will likely have 6 archers competing, so your regional league neighbours can be a good source of numbers
- Boss & foam insert hire/purchase - these may be wholly/partially supplied by event sponsors
- IT hardware - suggested minimum of 5 laptops, able to connect to the internet/each other, plus a fast printer, paper and spare cartridges
- Online broadcast of event
- Event promotion, e.g. local/student press
- Plan for the pre and post tournament social event
Contact ukstudentarchery@@gmail.com for further details.
Organising Team
UKSAA co-ordinates the central organising team behind the tournament. They will run the shoot on the day, including the scoring system and they can be contacted via the UKSAA website.
Organisers will liaise with BUTC's title sponsors (currently Clickers and Beiter) and also co-ordinate the supply of judges, commentators, the rest of IT, timing boards and medals (at cost).
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